This document is the Governing Document of the Chase High School Brass Band. It may only be modified by the majority decision of a General Meeting.
Aims and Objectives
The object of the Chase High School Brass Band (after referred to as the "Band") is to educate children (in particular those who are pupils of the Chase High School) and the public in the art of Brass Band Music, to further the development of public appreciation and taste in the said art and to assist and further other such charitable institutions and purposes as the Committee shall from time to time determine.
Activities of the Band
This Aim is to be achieved through:
- The training of the members in the art of playing within a Band through rehearsals organised by the bandleader(s);
- the maintenance of an adequate range of brass band instruments as determined by the bandleader(s);
- the performance of brass band music to the public from time to time as determined by the bandleader(s);
- the conduct of tours by the Band to areas in the UK and elsewhere which have an appreciation of and are renowned for brass band music from time to time as determined by the Committee;
- the raising of funds for charitable institutions and purposes through donations received in response to Band performances.
The membership of the Band shall comprise:
- playing members, normally but not exclusively drawn from children of the Chase High School.
- the bandleader(s).
- supporters, normally but not exclusively parents of the playing members.
Subject to the matters set out in this constitution the charity and its property shall be administered and managed in accordance with this constitution by the members of the Chase High School Brass Committee (after referred to as the Committee) constituted by clause 6 of this constitution, in particular:
- management of Finances;
- approval to commitment of Funds;
- selecting charitable beneficiaries.
Funds belonging to the Band shall be applied only in furthering the objects.
The band leaders shall oversee the training and playing of the Band.
The Committee shall consist of at least 8 adult persons (defined as aged 18 years or over) who are members of the Band as defined in clause 4. The Committee shall include the Bandleader. The officers of the Committee shall be Chairman, Vice-Chairman, Secretary and Treasurer. The Quorum shall not be less than four or one quarter of the whole number of committee members, whichever is the greater. Up to 2 playing members of the Band may be invited to attend as advisors in a non-voting capacity.
The members of the Committee are to be elected at an Annual General Meeting. All members of the outgoing Committee are to retire annually and shall be eligible for re-election at the Annual General Meeting. Any vacancies that occur during the year shall be filled at the discretion of the Committee.
The Committee shall meet at least six times per year. The Secretary shall keep a minute of the meetings which are open to inspection. The Treasurer shall submit a statement of financial accounts at every meeting for consideration by the Committee, and shall prepare audited accounts for publication and consideration at the Annual General Meeting. All decisions of the Committee shall be by majority decision of the members present, in the event of a tie the Chairman shall have a second or casting vote.
Appointment of Sub-Committees
The Committee may appoint one or more sub-committees consisting of three or more members of the Committee for the purpose of making any inquiry or supervising or performing any function or duty which in the opinion of the Committee would be more conveniently undertaken or carried out by a sub-committee: provided that all acts and proceedings of any sub-committees shall be fully and promptly reported to the Committee.
Annual General Meeting
An Annual General Meeting shall be held once a year during the Autumn term.
Any motions (including changes to this document) to the AGM must be submitted to the Secretary in writing at least seven days before the meeting.
All adult members as defined in clause 4 above are eligible to vote at the AGM. The Quorum shall not be less than twelve, including at least six persons not in the outgoing committee. Decision shall be by majority vote of those members present at the AGM.
Extraordinary or Special General Meetings
The Committee may call a Special General Meeting of the Band at any time. If at least ten members request such a meeting in writing stating the business to be considered the Secretary shall call such a meeting. At least 21 days' notice must be given. The notice must state the business to be discussed.
Amendment to this Constitution
Subject to the following provisions of this clause this constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at a general meeting. The notice of the general meeting must include notice of the resolution, setting out the terms of the alteration proposed.
No alteration may be made to clause 1 (the name of the Band), clause 2 (aims and objectives), clause 12 (dissolution) or this clause without the prior consent in writing of the Commissioners. No amendment may be made which would have the effect of making the Band cease to be a charity at law.
The Committee should promptly send to the Commissioners a copy of any amendment made under this clause.
If the Committee decides that it is necessary or advisable to dissolve the Band it shall call a meeting of all members of the Band, of which not less than 21 days notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting the Committee shall have power to realise any assets held by or on behalf of the Band. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to those of the Band as the members of the Band shall determine or failing that shall be applied for some other charitable purpose. A copy of the statement of accounts for the final accounting period of the Band must be sent to the Commissioners.